Privacy policy

We are delighted that you are visiting our website. The protection and security of your personal information whilst using our website is very important to us. We would therefore like to take this opportunity to inform you about which of your personal data we collect when you visit our website and for what purposes this data is used. Personal data refers to specific details relating to the personal or factual circumstances of an identified or identifiable natural person (data subject), e.g. name, address, email addresses, user behaviour. This is therefore data that enables us to identify you. In addition, you will also find some information here regarding data processing activities outside this website (e.g. video conferences or newsletters).

Responsible for data processing

Data controller

For the processing of personal data within the meaning of the EU General Data Protection Regulation (GDPR)

Haus Rabenhorst O. Lauffs GmbH & Co. KG

Rabenhorststraße 1

53572 Unkel

Telephone: +49 (0)2224-18 05 0

Data Protection Officer

COMDOK GmbH (Mr Jörg Siebert)

Reinhardtstraße 14

D-10117 Berlin

Telephone: +49 (0)2241 349 102

Email: dsb-hr(at)rabenhorst.de

General information

In addition to the data you actively provide to us on this page (e.g. via our contact form), we collect certain technical data. This so-called metadata is automatically transmitted from your computer to our servers as soon as you access our website (including browser, operating system and timestamps). We use this data to ensure our website is displayed correctly. In addition, we may collect data via integrated third-party providers (e.g. for external media such as map services or analytics tools). We explain the specific purposes and legal bases for this in the course of this privacy policy.

Retention period

Unless a specific retention period is stated within this privacy policy, we will retain your personal data for as long as the purpose of the data processing at remains valid. If you submit a valid request for erasure or withdraw your consent, we will erase your data. Statutory retention obligations remain unaffected.

Legal basis for data processing

If you have consented to data processing, the processing of your personal data is carried out on the basis of Article 6(1)(a) of the GDPR or Article 9(2)(a) of the GDPR, where special categories of data are processed in accordance with Article 9(1) of the GDPR. Where you have given your explicit consent to the transfer of personal data to third countries, the data is also processed in accordance with Article 49(1)(a) of the GDPR. If you have consented to the storage of cookies or to access to information on your device (e.g. through device fingerprinting), data processing also takes place on the basis of Section 25(1) of the TDDDG. You may withdraw your consent at any time. Where your data is necessary for the performance of a contract or for the implementation of pre-contractual measures, we process your data in accordance with Article 6(1)(b) of the GDPR. Furthermore, we process your data where this is necessary to comply with a legal obligation, on the basis of Article 6(1)(c) of the GDPR. Data processing may also take place on the basis of our legitimate interest in accordance with Article 6(1)(f) of the GDPR. The following sections of this privacy policy provide information on the respective legal bases in individual cases.

Note on data transfers to third countries and US companies without DPF certification

Please note that we use tools provided by companies based in third countries where data protection standards are not adequate or in the USA, and which are not covered by the EU-US Data Protection Framework (DPF). When using these tools, your personal data may be transferred to and processed in these countries. Please note that in these third countries where data protection standards are not adequate, a level of data protection comparable to that of the EU cannot be guaranteed.

We would like to clarify that the US generally offers a level of data protection comparable to that of the EU. The transfer of data to the US is permitted if the recipient holds DPF certification or provides appropriate additional safeguards. Information on data transfers to third countries, including data recipients, can be found in our Privacy Policy.

Automated decision-making

Your personal data is not processed for the purposes of automated decision-making.

Your rights

As a data subject under the General Data Protection Regulation (GDPR), you have the following rights:

Right of access: You have the right to request confirmation from us as to whether your personal data is being processed and, if so, to receive further information about the processing and copies of the data being processed (Article 15 of the GDPR).
Right to rectification: You have the right to request the immediate rectification of inaccurate personal data concerning you and, where applicable, the completion of incomplete personal data (Art. 16 GDPR).
Right to erasure: You have the right to request the erasure of your personal data without undue delay where the legal conditions are met, in particular where the data is no longer necessary for the purposes for which it was collected and the processing is unlawful (Art. 17 GDPR).
Right to restriction of processing: You have the right to request that we restrict the processing of your personal data where the legal conditions are met, in particular where you contest the accuracy of the data, the processing is unlawful and you object to erasure (Article 18 of the GDPR).
Right to data portability: You have the right to receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format, and you have the right to transmit this data to another controller without hindrance from us, provided this is technically feasible (Article 20 of the GDPR).
Right to object: You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you, where the processing is carried out on the basis of Article 6(1)(e) or (f) of the GDPR (Article 21 of the GDPR).
Right to withdraw consent: You have the right to withdraw your consent to the processing of personal data at any time with effect for the future. Withdrawal of your consent does not affect the lawfulness of processing carried out on the basis of your consent prior to its withdrawal (Article 7(3) of the GDPR).
Right to lodge a complaint with a supervisory authority: You have the right to lodge a complaint with a data protection supervisory authority if you consider that the processing of your personal data infringes the GDPR (Article 77 of the GDPR).

Further data processing operations

General information obligations

This information is intended for customers, prospective customers, suppliers and employees. We process your personal data for the following purposes:

To fulfil our contractual obligations towards you (Article 6(1)(b) of the GDPR).
To carry out pre-contractual obligations (Article 6(1)(b) of the GDPR).
To respond to enquiries (Article 6(1)(b) of the GDPR).
Where you have given us your consent to process your personal data for specific purposes (such as to receive our newsletter), data processing takes place on the basis of your consent (Article 6(1)(a) of the GDPR).
To comply with legal obligations to which our company is subject (Article 6(1)(c) of the GDPR).
Where necessary, we also process your data to safeguard our legitimate interests, in particular to assert legal claims and defend ourselves in legal disputes, or to ensure IT security; to consult with and exchange data with credit reference agencies to assess creditworthiness and default risks; for direct marketing and market research, provided you have not objected to the use of your data for this purpose; in connection with measures relating to business management and the further development of services and products; in connection with measures relating to product and sales optimisation; in connection with measures relating to risk management; and for the prevention or investigation of criminal offences (Article 6(1)(f) of the GDPR).

Categories of recipients of personal data

Within our company, only those employees who absolutely need the data to carry out their duties have access to it (need-to-know principle). Individual processes and services are carried out by carefully selected service providers, commissioned in accordance with data protection regulations, who are based within the EEA. Where service providers commissioned by us gain access to personal data whilst performing their services, data processing agreements have been concluded with them in accordance with Article 28(3) of the GDPR.

Duration of data retention

The data we process is stored for the duration of the contractual relationship and its fulfilment, whilst complying with statutory retention periods. These include, in particular, retention obligations under commercial and tax law as set out in the German Commercial Code (HGB) and the German Fiscal Code (AO). The standard retention and documentation periods amount to up to ten years. If no contractual relationship is established, we process the data only for as long as is necessary for the specific purpose.

Cookies

Cookies are small text files stored by your browser on your device to retain certain information whilst you are using the website. Cookies enable us to improve various aspects of our website and make your visit more convenient.

There are various types of cookies, each serving different purposes. Temporary cookies, also known as session cookies, are stored only for the duration of your use of the website and are automatically deleted when you close your browser. Persistent cookies, on the other hand, remain stored on your device for a longer period and enable us to recognise you and your preferences when you visit the website again.

Cookies can also be categorised as first-party cookies and third-party cookies. First-party cookies are set by our website, whilst third-party cookies are set by other websites or service providers whose content is integrated into our website, such as plugins or analytics tools.

Cookies are used for various purposes, such as ensuring the website functions properly, storing user settings, compiling anonymous statistics on user behaviour, or displaying personalised content and advertising. The legal basis for the use of cookies varies depending on the purpose of the cookies. In some cases, the setting of cookies is based on your legitimate interest pursuant to Article 6(1)(f) of the GDPR, in order to make our website functional and user-friendly. As the website operator, we have a legitimate interest in storing necessary cookies to ensure the technically fault-free and optimised provision of our services. Where we seek your consent to the use of cookies, processing is carried out on the basis of Article 6(1)(a) of the GDPR in conjunction with Section 25(1) of the TDDDG. You may withdraw your consent at any time.

Cookie consent with Usercentrics

Nature and scope of processing

We use Usercentrics’ consent technology to obtain your consent to the storage of certain cookies on your device or to the use of certain technologies, and to document this in accordance with data protection regulations. The provider is Usercentrics GmbH, Sendlinger Straße 7, 80331 Munich (hereinafter ‘Usercentrics’).

When you visit our website, the following personal data is transmitted to Usercentrics:

Your consent(s) or the withdrawal of your consent(s)
Your IP address
Information about your browser
Information about your device
The time of your visit to the website

In order to be able to record and document your consent or withdrawal of consent, the provider sets a cookie in your browser. This data is stored until you delete the cookie, request that we delete the data, or the purpose for which the data is processed no longer applies. Statutory retention obligations remain unaffected.

Usercentrics is used to obtain the legally required consents for the use of certain technologies. The legal basis for this is Article 6(1)(c) of the GDPR.

Data processing on behalf of a controller

To ensure that personal data is processed in accordance with our specifications and in compliance with the GDPR, we have entered into a data processing agreement (DPA) with the provider.

Data processing in detail

Below, we provide information on the individual processing operations, the scope and purpose of data processing, the legal basis, the obligation to provide your data and the respective retention period. No automated decision-making, including profiling, takes place in individual cases.

Provision of the website

When you access and use our website, we collect the personal data that your browser automatically transmits to our server. The following information is temporarily stored in a so-called log file:

IP address of the requesting computer
Date and time of access
Name and URL of the file accessed
The website from which the request originates (referrer URL)
The browser used and, where applicable, your computer’s operating system, as well as the name of your internet service provider

Our website is not hosted by us directly, but by a service provider who processes the aforementioned data on our behalf in accordance with Article 28 of the GDPR for the purpose of providing the website.

The use of the hosting provider is for the purpose of fulfilling our contractual obligations towards our potential and existing customers (Article 6(1)(b) of the GDPR) and in the interest of ensuring the secure, fast and efficient provision of our online services by a professional provider (Article 6(1)(f) of the GDPR).

We use the following hosting provider:

Mittwald CM Service GmbH & Co. KG

Königsberger Straße 4–6

32339 Espelkamp

Contact form

Nature and scope of data processing

When you send us enquiries (e.g. via the contact form, by email or by telephone), we store all data arising from this (e.g. name, email address, subject of the enquiry, etc.). We require this data to process your enquiry and to be able to answer any follow-up questions. We will not pass on this data without your consent.

Purpose and legal basis

The processing of this data is carried out on the basis of Article 6(1)(b) of the GDPR, provided that your enquiry relates to the performance of a contract or is necessary for the implementation of pre-contractual measures. Otherwise, the processing is based on our legitimate interest in the effective handling of enquiries addressed to us (Article 6(1)(f) of the GDPR) or on your consent (Article 6(1)(a) of the GDPR) if you have previously given it.

Retention period

The data you enter in the contact form will remain with us until you request its deletion, withdraw your consent to its storage, or the purpose for storing the data no longer applies (e.g. once your enquiry has been fully processed). Mandatory legal provisions – in particular retention periods – remain unaffected.

Friendly Captcha

Nature and scope of processing

We have integrated components from Friendly Captcha into our website. Friendly Captcha is a service provided by Friendly Captcha GmbH and enables us to distinguish whether a contact enquiry originates from a natural person or is generated automatically by a programme. When you access this content, you establish a connection to the servers of Friendly Captcha GmbH, Am Anger 3–5, 82237 Woerthsee, Germany, whereby your IP address and, where applicable, browser data such as your user agent are transmitted. Furthermore, Friendly Captcha records the user’s dwell time and mouse movements in order to distinguish automated requests from those made by humans. This data is processed exclusively for the purposes mentioned above and to maintain the security and functionality of Friendly Captcha.

Purpose and legal basis

The use of Friendly Captcha is based on your consent in accordance with Article 6(1)(a) of the GDPR and Section 25(1) of the TDDDG.

Retention period

We have no influence over the specific retention period of the processed data; this is determined by Friendly Captcha GmbH. Further information can be found in the privacy policy for Friendly Captcha: friendlycaptcha.com/de/privacy/.

Contact form for job applicants

Nature and scope of processing

We collect and process the personal data of job applicants. Such data processing may also take place electronically, for example, when applicants submit their application documents to us by email or via a web form on our website. On our website, we offer you the option of submitting applications for advertised vacancies to us by email.

Purpose and legal basis

We process applicants’ personal data in accordance with legal requirements for the purpose of establishing an employment relationship (Article 6(1)(b) of the GDPR). You are not obliged to provide us with this data. However, without this data, we cannot carry out an application process with you.

If your application is successful, the data you have submitted will be stored in our data processing systems on the basis of Article 6(1)(b) of the GDPR and, insofar as you provide us with special categories of personal data, such as health information, on the basis of Article 9(2)(b) for the purpose of carrying out the employment relationship.

We also use the professional networking services LinkedIn and XING to approach potential candidates. In this regard, the operators of these networks act on our behalf as data processors in accordance with our instructions. The legal basis for data processing when approaching potential candidates on our behalf is Article 6(1)(f) of the GDPR (our legitimate interests). If, as a result of such contact, you send your application to , we will process your data for the purpose of establishing an employment relationship as described above, on the basis of Article 6(1)(b) of the GDPR.

Retention period

In the event of a rejection, your data will be stored for a period of 6 months following the conclusion of the application process. This is done to safeguard our legitimate interests, in order to assess whether we require the data to defend against any potential claims arising in connection with the application process. We are then obliged to delete or anonymise your data. In this case, the data will only be available to us as so-called metadata, without any direct personal reference, for statistical analysis (for example, the proportion of female and male applicants, the number of applications per period, etc.).

Where it is apparent that further storage of the data is necessary after the expiry of the six-month period in order to safeguard our legitimate interests (e.g. due to an impending or pending legal dispute), the data will not be deleted until the purpose for its continued retention no longer applies. The legal basis for this further data retention is our legitimate interests in the assertion, exercise or defence of civil law claims (Article 6(1)(f) of the GDPR in conjunction with Section 24(1)(2) of the BDSG or, where special categories of personal data are stored, Article 9(2)(f) of the GDPR in conjunction with Section 24(2) of the BDSG).

Inclusion in the candidate pool

As part of the application process, we offer applicants the opportunity to be included in our ‘talent pool’ for a period of 24 months on the basis of consent within the meaning of Article 6(1)(a) and Article 9(2)(a) of the GDPR. If you have provided special categories of personal data in your application, such as health information, your consent also extends to this data. You are not obliged to provide us with your application data for our talent pool. However, without this data, we cannot consider you for future vacancies unless you submit a new application.

Consent to the inclusion of application data in the Talent Pool is voluntary and may be withdrawn at any time with future effect. Withdrawal of consent does not affect the lawfulness of any data processing carried out on the basis of that consent prior to its withdrawal.

Your application documents will be deleted from the talent pool at the latest upon expiry of the retention period, or in the event of a withdrawal of consent or the acceptance of a job offer from one of the companies responsible for the talent pool.

If, as part of the application process, you receive and accept an offer of employment with us, we or the relevant company will store the personal data collected during the application process for the purpose of managing the employment relationship. The legal basis for this data processing is Article 6(1)(b) of the GDPR or, insofar as you provide us with special categories of personal data, such as health information, Article 9(2)(b).

Newsletter

We offer our newsletter on this website. If you wish to subscribe to it, we require your email address and further information to verify that the email address belongs to you and that you consent to receiving the newsletter. No other personal data is collected unless you provide it voluntarily (e.g. name, telephone number, place of residence, etc.).

When processing the data you provide when signing up for the newsletter, we rely exclusively on your consent under Article 6(1)(a) of the GDPR as the legal basis. You may withdraw your consent to the processing and storage of your personal data at any time (e.g. via the ‘Unsubscribe’ link in the newsletter) with effect for the future.

We store the personal data you have provided for the purpose of receiving the newsletter until you unsubscribe from the newsletter via us or the mailing service provider. This does not apply to data we have stored about you for other purposes.

If you unsubscribe from the newsletter mailing list, your email address will be stored by us or the mailing service provider on a blacklist for an indefinite period. This is done to prevent future mailings from being sent to you. The data on the blacklist is used exclusively for this purpose and is not combined with any other data. This is not only in your interest but also in our legitimate interest under Article 6(1)(f) of the GDPR to fulfil our legal obligations regarding the sending of newsletters. You may object to this storage provided that your personal interests override our legitimate interest.

Brevo

This website uses Brevo to send newsletters. The provider is Sendinblue GmbH, Köpenicker Straße 126, 10179 Berlin, Germany.

Brevo is a service for organising and analysing newsletter distribution. The data you provide to subscribe to the newsletter is stored on Brevo’s servers in Germany.

Brevo enables us to analyse our newsletter campaigns. For example, we can see whether a newsletter message has been opened and which links have been clicked. This allows us to identify which links have been clicked on most frequently.

Brevo also allows us to group newsletter recipients into different categories (‘clustering’). For example, newsletter recipients can be grouped by age, gender or place of residence. This enables us to tailor the newsletters more effectively to the respective target groups.

If you do not wish Brevo to analyse your data, you must unsubscribe from the newsletter. We provide a link for this purpose in every newsletter message.

Further information on Brevo’s features can be found here: www.brevo.com/de/newsletter-software/.

Data processing is carried out on the basis of your consent (Article 6(1)(a) of the GDPR). You may withdraw this consent at any time. The lawfulness of any data processing operations that have already taken place remains unaffected by the withdrawal.

The data stored by us for the purpose of sending the newsletter will be retained by us or the newsletter service provider until you unsubscribe from the newsletter, and will be deleted from the distribution list once you have unsubscribed. Data stored by us for other reasons remains unaffected by this.

After you unsubscribe from the newsletter list, your email address may be stored by us or the newsletter service provider on a block list to prevent future mailings. The data from the block list is used solely for this purpose and is not combined with any other data. This serves both your and our interest in complying with legal requirements when sending newsletters (legitimate interest within the meaning of Article 6(1)(f) of the GDPR). Storage on the block list is not time-limited. You may object to this storage provided that your interests override our legitimate interest.

Further information on data protection at Brevo can be found here: www.brevo.com/de/legal/privacypolicy/.

To ensure that personal data is processed in accordance with our guidelines and in compliance with the GDPR, we have entered into a data processing agreement (DPA) with the provider.

Registration for the Business Customer Catalogue

You have the option to register for our business customer catalogue.

As part of the assessment to grant access to the business customer catalogue, we obtain information on your past payment history and creditworthiness using mathematical and statistical methods, based on your company name and address details, via IHD Gesellschaft für Kredit- und Forderungsmanagement mbH. Should a credit check reveal that the applicant is deemed not creditworthy, we reserve the right to refuse to accept the order. For information regarding your credit history, please write to IHD Gesellschaft für Kredit- und Forderungsmanagement mbH, enclosing a photocopy of your identity card or passport, at Augustinusstr. 11B, 50226 Frechen. We also refer you to the privacy policy published on our website: https://www.ihd.de/datenschutz.

Presence on social media platforms

We maintain public profiles on various social networks via our website. You can find more detailed information on the social networks we use in the relevant sections of our privacy policy.

Social networks such as Facebook, Twitter and others can analyse your user behaviour in detail when you visit their websites or a website containing integrated social media content (e.g. ‘Like’ buttons or advertising banners). Visiting our social media pages triggers numerous data processing operations relevant to data protection:

If you are logged into your social media account and visit our social media presence, the operator of the social media portal may associate this visit with your user account. However, your personal data may also be collected even if you are not logged in or do not have an account with the relevant social media portal. In this case, data is collected, for example, via cookies stored on your device or by recording your IP address.

Using the data collected in this way, the operators of the social media platforms can create user profiles that record your preferences and interests. This enables interest-based advertising to be displayed to you both on and off the respective social media platform. If you have an account with the relevant social network, interest-based advertising may be displayed on all devices on which you are logged in or have previously been logged in.

Please note that we are not able to track all data processing activities on social media platforms. Depending on the provider, further processing operations may therefore be carried out by the operators of the social media platforms. For details, please refer to the terms of use and privacy policies of the respective social media platforms.

Legal basis for data processing

Our social media presence serves to ensure the most comprehensive online presence possible. This constitutes a legitimate interest within the meaning of Article 6(1)(f) of the GDPR. The analysis processes initiated by the social networks may be based on different legal grounds, which must be specified by the operators of the social networks (e.g. consent within the meaning of Article 6(1)(a) of the GDPR).

Data controller and exercising rights

When you visit our social media pages (e.g. Facebook), we are jointly responsible with the operator of the social media platform for the data processing operations triggered by that visit. You may, in principle, exercise your rights (right of access, rectification, erasure, restriction of processing, data portability and the right to lodge a complaint) both with us and with the operator of the relevant social media portal (e.g. with Facebook).

Despite our joint responsibility with the social media platform operators, we do not have full control over the data processing operations carried out by the social media platforms. Our options depend largely on the corporate policy of the respective provider.

Duration of data storage

Data collected directly by us via our social media presence will be deleted from our systems as soon as you request its deletion, withdraw your consent to its storage, or the purpose for storing the data no longer applies. Stored cookies remain on your device until you delete them. Mandatory legal provisions – in particular retention periods – remain unaffected.

We have no influence over the duration for which your data is stored by the operators of social networks for their own purposes. For further details, please contact the operators of the social networks directly (e.g. via their privacy policy, see below).

Facebook page

Our company has a profile on Facebook. The provider of this service is Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland (hereinafter ‘Meta’). According to Meta, the data collected is also transferred to the USA and other third countries.

We have entered into a joint processing agreement (Controller Addendum) with Meta. This agreement sets out which data processing operations we and Meta are responsible for when you visit our Facebook page. You can view the agreement via the following link: www.facebook.com/legal/terms/page_controller_addendum.

You can adjust your advertising settings yourself in your user account. To do so, click on the following link and log in: www.facebook.com/settings.

The company is certified under the ‘EU-US Data Privacy Framework’ (DPF), an agreement between the European Union and the US which aims to ensure compliance with European data protection standards when processing data in the US. Certification under the DPF obliges companies to adhere to these data protection standards.

Data transfers to the US are based on the European Commission’s Standard Contractual Clauses. Further details can be found here: www.facebook.com/legal/EU_data_transfer_addendum and de-de.facebook.com/help/566994660333381.

For further information, please refer to Facebook’s privacy policy: www.facebook.com/about/privacy/.

Instagram page

Our company has a profile on Instagram. The provider of this service is Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.

Data transfers to the USA are based on the European Commission’s Standard Contractual Clauses. Further details can be found here: www.facebook.com/legal/EU_data_transfer_addendum, help.instagram.com/519522125107875 and de-de.facebook.com/help/566994660333381.

For further information on how your personal data is handled, please refer to Instagram’s privacy policy: help.instagram.com/519522125107875.

LinkedIn page

Our company has a profile on LinkedIn. The provider is LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland. LinkedIn uses advertising cookies.

If you wish to disable LinkedIn advertising cookies, please use the following link: www.linkedin.com/psettings/guest-controls/retargeting-opt-out.

The company is certified under the “EU-US Data Privacy Framework” (DPF), an agreement between the European Union and the USA which aims to ensure compliance with European data protection standards when processing data in the USA. Certification under the DPF obliges companies to adhere to these data protection standards.

Data transfers to the US are based on the European Commission’s Standard Contractual Clauses. Further details can be found here: www.linkedin.com/legal/l/dpa and www.linkedin.com/legal/l/eu-sccs.

For further information on how your personal data is handled, please refer to LinkedIn’s privacy policy: www.linkedin.com/legal/privacy-policy.

XING page

We have a profile on XING. The provider is New Work SE, Dammtorstraße 30, 20354 Hamburg, Germany. For details on how they handle your personal data, please refer to XING’s privacy policy: https://privacy.xing.com/de/datenschutzerklaerung.

Video Conferences

Data processing

We use online conferencing tools to communicate with our customers. The specific tools we use are listed below. When you communicate with us via video or audio conference, your personal data is collected and processed by us and by the provider of the relevant tool.

The tools collect the data you provide, including your email address and telephone number. They also process the duration of the conference, when you joined the conference, the number of participants and other metadata.

In addition, the tool provider processes all technical data required to facilitate the conference. This includes, in particular, IP addresses, MAC addresses, device IDs, device type, operating system type and version, client version, camera type, microphone or speaker, and the type of connection.

If you share content via this service, it is stored on the providers’ servers. This includes cloud recordings, chat messages, voice messages, and any photos and videos you have shared whilst using this service.

Please note that we do not have full control over the data processing operations carried out by the tools used. For further details on data processing by the conferencing tools, please refer to the privacy policies of the respective tools used.

Purpose and legal basis

The conference tools are used to communicate with prospective or existing contractual partners or to offer specific services to our customers (Article 6(1)(b) of the GDPR). Furthermore, the use of these tools serves to generally simplify and speed up communication with us or our company (legitimate interest within the meaning of Article 6(1)(f) of the GDPR). If you have previously given your consent to data processing, the processing of your data takes place solely on the basis of Article 6(1)(a) of the GDPR; you may withdraw your consent at any time.

Retention period

Data collected directly by us via the video and conferencing tools will be deleted from our systems as soon as you request us to do so, withdraw your consent to storage, or the purpose for storing the data no longer applies. Stored cookies remain on your device until you delete them. Mandatory statutory retention periods remain unaffected.

We have no influence over the retention period of your data stored by the operators of the conferencing tools for their own purposes. For further details, please contact the operators of the conferencing tools directly.

Video conferencing tools used:

Microsoft Teams

We use Microsoft Teams. The provider is Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Ireland. For details on data processing, please refer to the Microsoft Teams privacy policy: https://privacy.microsoft.com/de-de/privacystatement.

Data transfers to the US are based on the European Commission’s Standard Contractual Clauses. Further details can be found here: https://privacy.microsoft.com/de-de/privacystatement.

Data processing

To ensure that personal data is processed in accordance with our specifications and in compliance with the GDPR, we have entered into a data processing agreement (DPA) with the provider. Website visitors’ data is processed solely in accordance with our instructions and in compliance with the GDPR.

Services and tools used

Meta Pixel

We use the Meta Pixel on this website, which is provided by Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland.

The Meta Pixel enables us to analyse the behaviour of our website visitors when they are redirected to our website by clicking on a Facebook advert. We use this user data to measure the success of our Facebook adverts and to optimise them. As the website operator, we only receive anonymised data for this purpose, meaning we cannot identify you as a user.

Meta, on the other hand, processes the data in such a way that it is attributed to a specific user and used for its own advertising purposes. This enables Meta to display personalised adverts on Meta and other websites. We, as the website operator, have no influence over this. Further information on data processing can be found in Meta’s privacy policy at www.facebook.com/about/privacy/.

Legal basis

When using Meta Pixel, we rely on your consent in accordance with Article 6(1)(a) of the GDPR and Section 25(1) of the TDDDG. You may withdraw your consent at any time.

The transfer of your personal data to the USA is based on the European Commission’s Standard Contractual Clauses. Further information on this can be found at www.facebook.com/legal/EU_data_transfer_addendum and de-de.facebook.com/help/566994660333381.

If personal data is collected on this website via this service and passed on to Meta, we and Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland, share joint responsibility for the processing of your personal data (Article 26 of the GDPR). However, we are only responsible for the collection of your data and its transfer to Meta, whilst Meta is responsible for what happens to the data thereafter. The obligations we impose on each other within the framework of joint controllership are set out in a joint data processing agreement. You can find the full text of the agreement at the following link: www.facebook.com/legal/controller_addendum. Accordingly, when using the Meta tool, we must provide you with information on data protection and ensure that the tool is implemented on our website in compliance with data protection regulations.

Meta itself is responsible for the security of its own products. If you wish to exercise your rights as a data subject and, for example, request information about your data processed by Meta, you can contact Meta directly. If you exercise your rights as a data subject with us, we are obliged to forward your request to Meta.

Pinterest Conversion Tag

Nature and scope of processing

We use the Pinterest Conversion Tag from Pinterest Inc., 651 Brannan Street, San Francisco, CA 94107, United States, to create so-called ‘Custom Audiences’, i.e. to segment groups of visitors to our online service, determine conversion rates and subsequently optimise them. This occurs in particular when you interact with adverts that we have placed via Pinterest Inc.

Purpose and legal basis

The use of the Pinterest Conversion Tag is based on your consent in accordance with Article 6(1)(a) of the GDPR and Section 25(1) of the TDDDG.

Retention period

We have no influence over the specific retention period of the processed data; this is determined by Pinterest Inc. Further information can be found in the privacy policy for the Pinterest Conversion Tag: policy.pinterest.com/de/privacy-policy.

Pinterest CDN

Nature and scope of processing

We use the Pinterest CDN to ensure the proper delivery of our website’s content. The Pinterest CDN is a service provided by Pinterest Inc., which acts as a Content Delivery Network (CDN) on our website.

A CDN helps to deliver content from our online service – in particular files such as graphics or scripts – more quickly with the aid of servers distributed regionally or internationally. When you access this content, you establish a connection to servers operated by Pinterest Inc., 651 Brannan Street, San Francisco, CA 94107, United States, whereby your IP address and, where applicable, browser data such as your user agent are transmitted. This data is processed exclusively for the purposes stated above and to maintain the security and functionality of Pinterest CDN.

Purpose and legal basis

The use of the Content Delivery Network is based on our legitimate interests, i.e. our interest in the secure and efficient provision and optimisation of our online service in accordance with Article 6(1)(f) of the GDPR.

Retention period

We have no control over the specific retention period for the processed data; this is determined by Pinterest Inc. Further information can be found in the privacy policy for Pinterest CDN: policy.pinterest.com/de/privacy-policy.

Google Tag Manager

On this website, we use services and functions provided by Google Tag Manager, which is offered by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

Google Tag Manager is a tool that enables us to implement other tools on our website. It does not create user profiles, does not store cookies and does not carry out independent analyses. However, your IP address is recorded and may be transferred to the USA. Google Tag Manager itself is used solely for the management of these tools, which are integrated via it.

Purpose & Legal Basis

When using Google Tag Manager on this website, we rely on Article 6(1)(f) of the GDPR as the legal basis, as we have a legitimate interest in implementing and managing tracking tools on this website quickly and easily. If you have previously given your consent to data processing on this website via Google Tag Manager, the processing of your data takes place solely on the legal basis of Article 6(1)(a) of the GDPR and Section 25(1) of the TTDSG. You may withdraw your consent at any time.

The company is certified under the ‘EU-US Data Privacy Framework’ (DPF), an agreement between the European Union and the USA which aims to ensure compliance with European data protection standards when processing data in the USA. Certification under the DPF obliges companies to comply with these data protection standards. Further information is available at: www.dataprivacyframework.gov/s/participant-search/participant-detail

Google DoubleClick

On this website, we use services and functions provided by Google DoubleClick, offered by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

Nature and scope of data processing

Google DoubleClick enables us to display targeted adverts in Google applications that match users’ interests. In order to provide relevant adverts, Google DoubleClick must identify users and link their website visits, clicks and other information to their user behaviour. To do this, Google DoubleClick uses cookies and technologies to recognise users and creates pseudonymised user profiles based on the data collected.

You can opt out of this personalised advertising in your personal Google account at policies.google.com/technologies/ads and adssettings.google.com/authenticated.

Legal basis

When using Google DoubleClick, we rely on Article 6(1)(f) of the GDPR as the legal basis, as we have a legitimate interest in analysing the use of our website. This enables us to optimise our online presence and the services we offer you. If you have previously given your consent to data processing by Google DoubleClick on this website, the processing of your data takes place on the legal basis of Article 6(1)(a) of the GDPR in conjunction with Section 25(1) of the TTDSG. You may withdraw your consent at any time.

Google Maps

Nature and scope of data processing

This website uses Google Maps. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. To use the functions, it is necessary to store your IP address. As a rule, the information is transmitted to and stored on a Google server. The provider of this website has no influence over this data transmission. If Google Maps is enabled, Google may use web fonts for the purpose of ensuring consistent font display. When you access Google Maps, your browser loads the required fonts into your browser cache so that the fonts are displayed correctly.

Legal basis

The use of Google Maps is based on our legitimate interest in presenting our online services in an appealing manner and in ensuring that the locations we specify are easy to find (Article 6(1)(f) of the GDPR). Where consent has been sought, the processing of data takes place exclusively on the basis of your consent in accordance with Article 6(1)(a) of the GDPR and Section 25(1) of the TTDSG. This consent may be withdrawn at any time. Data transfers to the USA are based on the EU Commission’s Standard Contractual Clauses: business.safety.google/gdprcontrollerterms/sccs/ and business.safety.google/gdprcontrollerterms/.

Google’s privacy policy can be found here: policies.google.com/privacy.

HTML-based embed for the privacy policy

To display our privacy policy, an external HTML code (‘HTML snippet’) from the provider exkulpa gmbh, Waldfeuchterstr. 266, 52525 Heinsberg, Germany, is embedded on our website.

When you access the page on which the privacy policy is displayed, the content required for this is retrieved from the provider’s servers.

This integration is based on our legitimate interest in presenting our privacy policy in a user-friendly and technically up-to-date manner (Article 6(1)(f) of the GDPR).

Further information on data processing by exkulpa gmbh can be found in their privacy policy: https://exkulpa.de/datenschutzerklaerung/

Google API

On our website, we use the services and functions of Google APIs, provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

Nature and scope of data processing

Google APIs allow us to access additional services and data from Google. When using these services, your IP address is transmitted to Google Ireland Limited. Please note that we provide specific information in our privacy policy for each additional Google service that we use. Further information on Google APIs and data protection can be found in Google’s privacy policy: policies.google.com/privacy.

Legal basis

We use Google APIs on the basis of our legitimate interests (i.e. the interest in optimising our online offering), in accordance with Article 6(1)(f) of the GDPR. Where we obtain consent (e.g. consent to the storage of cookies), data processing takes place exclusively on the basis of Article 6(1)(a) of the GDPR; you may withdraw this consent at any time.

Data processing on behalf of a third party

To ensure that personal data is processed in accordance with our specifications and in compliance with the GDPR, we have entered into a data processing agreement (DPA) with the provider.

Gstatic

On this website, we use features provided by Gstatic, a service operated by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

Nature and scope of data processing

Gstatic is a service provided by Google to speed up the loading of web pages. Gstatic stores website resources such as images, CSS and JavaScript files on its servers in order to deliver them to the user more quickly when the page is visited again. During this data processing, technical information, such as your IP address and technical details of your browser, is transmitted to Gstatic.

The user profiles created by Gstatic are pseudonymised and cannot be traced directly back to you as an individual.

Further information on this can be found in Google’s Privacy Policy: policies.google.com/privacy.

Legal basis

The use of Gstatic on this website is based on your consent in accordance with Article 6(1)(a) of the GDPR in conjunction with Section 25(1) of the TTDSG. You have the right to withdraw your consent at any time.

The company is certified under the ‘EU-US Data Privacy Framework’ (DPF), an agreement between the European Union and the USA which aims to ensure compliance with European data protection standards when processing data in the USA. Certification under the DPF obliges companies to comply with these data protection standards. Further information is available at: https://www.dataprivacyframework.gov/s/participant-search/participant-detail?id=a2zt000000001L5AAI&status=Active

Data processing

To ensure that personal data is processed in accordance with our specifications and in compliance with the GDPR, we have entered into a data processing agreement (DPA) with the provider.